Privacy Notice

1. ABOUT THIS PRIVACY NOTICE

Sabah Environmental Protection Organization (PPASS) respects your personal data and is committed to protecting your privacy. This Privacy Notice explains how we collect, use, store, and protect your personal data, both online (e.g. via our website or forms) and offline (e.g. during events or in-person programs).

We comply with applicable privacy laws in Malaysia and uphold transparency, consent, and data security.

By providing us with your personal data, you agree to the terms set out in this Notice.

2. WHEN DO WE COLLECT YOUR INFORMATION?

We may collect personal data from you when:

You sign up to become a volunteer or attend an environmental campaign
You register for updates, newsletters, or submit a contact form
You make a donation to support our programs
You participate in surveys or public feedback exercises
You interact with us via email, WhatsApp, or social media
You visit our website (cookies may apply)

3. WHAT INFORMATION DO WE COLLECT?

We may collect the following types of personal data:

Name
Email address
Phone number / WhatsApp
Organization name (if applicable)
Location (city/state)
Donation details (if applicable)
Social media handles
Survey responses and feedback
Images or videos taken during PPASS activities or campaigns (with consent)

We do not knowingly collect information from individuals under 18 without consent from a parent or guardian.

4. HOW DO WE USE YOUR INFORMATION?

Your data may be used for the following purposes:

To manage volunteer participation and event logistics
To send you updates about PPASS campaigns, reports, or newsletters
To process donations and issue receipts
To communicate with you regarding your inquiries or requests
To invite you to participate in surveys or awareness campaigns
To measure impact and improve our services
To maintain internal records and reporting

5. DO WE SHARE YOUR INFORMATION?

We will never sell your data.

We may share your data with:

Trusted service providers (e.g. email systems, event partners)
Governmental or legal authorities if required by law
Social media platforms if you tag or engage with us publicly

All third-party service providers are contractually obligated to safeguard your data.

6. DATA SECURITY & STORAGE

We implement reasonable security safeguards including:

Restricted access to personal data on a need-to-know basis
Secure form systems and database storage
Regular review of data practices

No method of online transmission is 100% secure, but we strive to protect your data with industry best practices.

7. COOKIES & WEBSITE USAGE

We may use cookies and analytics (e.g. Google Analytics) to better understand how users interact with our website and improve user experience. You can disable cookies via your browser settings.

8. YOUR DATA RIGHTS

You have the right to:

Access your personal data
Correct inaccuracies
Withdraw consent for marketing communications
Request removal from our mailing lists

To do so, please email us at ppassbh@gmail.com

9. CHANGES TO THIS NOTICE

We may update this policy from time to time. The latest version will always be available on our website. Significant changes will be communicated via email or public notice.

Last updated: [Month Year]

📩 Contact Us:
Email: ppassbh@gmail.com
Address: Lot 21, 2nd Floor, Block C, Heritage Plaza, 88300 Kota Kinabalu, Sabah